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Basic scanning PDF Pro Documate 4790

1. Manuals
2. Brands
3. Xerox Manuals
4. Scanner
5. Xerox DocuMate 4790
6. User manual

• Page 1: Xerox Documate 4790

  One Touch 4.6 March 2011 05-0820-000 Xerox DocuMate 4790 ® ® User’s Guide…

• Page 2
  Design © 2011 Xerox Corporation. All rights reserved. XEROX®, XEROX and Design® and DocuMate® are registered trademarks of Xerox Corporation in the United States and/or other countries. Content © 2011 Visioneer, Inc. All rights reserved. The Visioneer brand name and OneTouch® logo are registered trademarks of Visioneer, Inc.

• Page 3: Table Of Contents

  The Xerox DocuMate 4790 Scanner ……..

• Page 4
  Image Documents Properties …………108 Xerox DocuMate 4790…
• Page 5
  Scanner Error Codes …………. . 175 Xerox DocuMate 4790…
• Page 6
  Xerox DocuMate 4790 Scanner Parts List ……..

• Page 7: Safety

  • Electrical Information on page 10 • Emergency Power Off on page 11 • Maintenance Information on page 12 • Product Safety Certification on page 13 • Environmental Health and Safety Contacts on page 14 Xerox DocuMate 4790 User’s Guide…

• Page 8: Safety Introduction

  Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.

• Page 9: Operational Safety Information

  Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times: Do These •…

• Page 10: Electrical Information

  Plug the power cable directly into a correctly grounded electrical outlet. If you are not sure whether or not an outlet is correctly grounded, consult an electrician. Do not use an adapter to connect any Xerox equipment to an electrical outlet that lacks a ground connection terminal.

• Page 11: Emergency Power Off

  Emergency Power Off If any of the following conditions occur, turn off the machine immediately and disconnect the power cable(s) from the electrical outlet(s). Contact an authorized Xerox Service Representative to correct the problem: • The equipment emits unusual odors or makes unusual noises.

• Page 12: Maintenance Information

  Do not perform any maintenance procedures unless you have been trained to do them by an authorized local dealer or unless a procedure is specifically described in the user manuals. Xerox DocuMate 4790 User’s Guide…

• Page 13: Product Safety Certification

  Product Safety Certification This product is certified by the following Agency using the Safety standards listed: Agency Standard Underwriters Laboratories Inc. UL60950-1 (USA) CSA 22.2 No. 60950-1 (Canada) IEC 60950-1 Xerox DocuMate 4790 User’s Guide…

• Page 14: Environmental Health And Safety Contacts

  Environmental Health and Safety Contacts Contact Information For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, please contact the following customer help lines: USA & Canada: 1-800-828-6571 Europe: +44 1707 353 434 Xerox DocuMate 4790…

• Page 15: Welcome

  • Documentation on page 18 • The Xerox DocuMate 4790 Scanner on page 19 Your new Xerox scanner can quickly scan stacks of single-sided or double-sided pages and place their electronic images on your computer. Xerox DocuMate 4790 User’s Guide…

• Page 16: What’s In The Box

  Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you purchased the scanner. Shading paper Technical Support Card Quick Install Guide Xerox DocuMate 4790 Scanner USB Cable Double Feed Roller Cleaning Paper Windows™…

• Page 17: System Requirements

  The recommended settings for your monitor are: • Color quality of 16-bit or 32-bit • Resolution set to at least 800 x 600 pixels Refer to your Windows documentation for instructions on setting the color quality and resolution for the monitor. Xerox DocuMate 4790 User’s Guide…

• Page 18: Documentation

  Kofax Virtual ReScan User’s Guide—On the Installation Disc; contains detailed feature and configuration information for the VRS software. • EMC Captiva QuickScan User’s Guide—On the Installation Disc; contains detailed feature and configuration information for the QuickScan software. Xerox DocuMate 4790 User’s Guide…

• Page 19: The Xerox Documate 4790 Scanner

  The Xerox DocuMate 4790 Scanner Input tray Paper guides Paper guide ADF cover Manual feed Exit tray switch release switch Control panel Power switch Pre-Imprinter USB port Power jack door Input tray—Holds the documents in the Automatic Document Feeder for scanning.

• Page 20
  When scanning using the Simplex or Duplex button on the scanner, this button is disabled while scanning. Power switch—Turns the scanner’s power on or off. Pre-Imprinter Door—Open to access the pre-imprinter compartment. Universal Serial Bus (USB) port—Connects the scanner to the computer. Power jack—Connects the power cord to the scanner. Xerox DocuMate 4790 User’s Guide…

• Page 21: Scanner Setup

  Scanner Setup This chapter includes: • Unpack the Scanner on page 22 • Install the Double Feed Prevention roller on page 24 • Connect the Scanner Power Cord on page 27 Xerox DocuMate 4790 User’s Guide…

• Page 22: Unpack The Scanner

  Always have at least two people carry the scanner, lifting the scanner up from underneath. Use a desk or table that can support the weight of the scanner, do not place the scanner on a cloth covered surface. Xerox DocuMate 4790 User’s Guide…

• Page 23
  Keep at least 15 inches of space on every side of the scanner for the input and exit tray extensions, performing maintenance, and to have sufficient air flow for ventilation. Remove all shipping tape from the top and side of the scanner. Xerox DocuMate 4790 User’s Guide…

• Page 24: Install The Double Feed Prevention Roller

  Pull on the scanner cover release and lift the lid to open the scanner. Pull up on the double feed prevention roller cover and remove it from the scanner. Set the cover aside and make sure nothing is set on the cover as it will break. Xerox DocuMate 4790 User’s Guide…

• Page 25
  Press gently on the compartment cover to lock in the scanner. Make sure this cover is fully closed as it may break and cause damage to the scanner if it is not properly in place. Xerox DocuMate 4790 User’s Guide…
• Page 26
  Close the scanner when you are finished. Xerox DocuMate 4790 User’s Guide…

• Page 27: Connect The Scanner Power Cord

  Connect the Scanner Power Cord Select the appropriate power cord for your country. Plug the power cord into the scanner and into a wall outlet. Note: Do not turn on the scanner until after you install the software. Xerox DocuMate 4790 User’s Guide…

• Page 28
  Xerox DocuMate 4790 User’s Guide…

• Page 29: Installation

  30 • Install the Software and Connect the Scanner on page 31 • Register Your Scanner on page 39 • Installing Additional Applications on page 40 • View the User Guides on page 42 Xerox DocuMate 4790 User’s Guide…

• Page 30: Before You Begin

  If you already have a scanner connected to your computer, it is recommended that you remove that scanner’s driver program prior to installing your Xerox scanner. You can remove these programs from the Windows Control Panel. Please refer to the user manual provided with your other scanner hardware for instructions about removing the driver and software for that unit.

• Page 31: Install The Software And Connect The Scanner

  Install the Software and Connect the Scanner The installation disc contains the necessary driver, and scanning software, to use your Xerox scanner. To install the software: Start Microsoft Windows and make sure that no other applications are running. Insert the installation disc into your computer’s DVD-ROM drive.

• Page 32
  Leave the default selections and click Install Now. You cannot deselect the TWAIN and Windows Driver as they are required for the scanner to work. Note: The software provided with your scanner may differ slightly from the list shown in the window. Xerox DocuMate 4790 User’s Guide…

• Page 33: Installing The Scanner Driver

  The TWAIN and Windows Driver installation will start first. Click Next on the Welcome window. On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next. If you choose not to accept the license agreement, the installation will terminate and the scanner driver will not be installed.

• Page 34: Connect The Usb Cable And Turn On The Power

  Note: If you do not see this on-screen diagram for connecting the scanner, stop and follow the instructions below. Connect the USB Cable and Turn on the Power Remove any tape from the USB cable. Xerox DocuMate 4790 User’s Guide…

• Page 35
  Your computer recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate software to run the scanner. If your computer is running Windows version XP or later, you will see a message similar to the one below. Xerox DocuMate 4790 User’s Guide…

• Page 36: User Utility Installation

  Utility is a software diagnostic and maintenance software that you can use for monitoring your scanner hardware. On the Xerox User Utility License Agreement window, read the license agreement. If you accept the terms, select Yes to accept the agreement and continue with the installation.

• Page 37: Installing The Isis Driver

  The default options on this window will put the shortcut icon in your Windows All Programs list in the Xerox folder. We recommend that you keep the default options on this window and just click on Next to proceed with the installation.

• Page 38: Installing One Touch

  If you selected other software to install from the DVD the installation for that software will automatically start after you click Close on the Installation Complete window. Follow the instructions on-screen to install each application you selected. Xerox DocuMate 4790 User’s Guide…

• Page 39: Register Your Scanner

  Press Enter on your computer’s keyboard or click the option on screen to go to the web address. When the Xerox scanners web page loads click on Register Your Product. Fill in the registration form, all required fields have an asterisk (*).

• Page 40: Installing Additional Applications

  It uses an ISIS-certified driver for scanning and includes flexible job separation and barcode recognition. The Demo version lets you try the application first. Xerox DocuMate 4790 User’s Guide…

• Page 41
  Please install the ISIS driver packaged with your scanner.» This is not an error, please disregard this message and click OK. The Kofax VRS Certified ISIS® driver is installed correctly when you install it with your Xerox DocuMate scanner.

• Page 42: View The User Guides

  From either of these user guide windows, click on the User guide menu button to return to the main user guide window, then select the other documentation section to view the user guides. Scanner documentation window Software documentation window Xerox DocuMate 4790 User’s Guide…

• Page 43
  When you’re finished, click Main Menu to return to the Main Menu window and click Exit. Remove the installation disc and store it in a safe place. That’s it! Installation is finished and your Xerox DocuMate 4790 is ready to scan. Xerox DocuMate 4790…
• Page 44
  Xerox DocuMate 4790 User’s Guide…

• Page 45: Loading Documents To Scan

  Staples and paper clips can jam the feed mechanism and scratch the internal components. Also remove any labels, stickers, or Post-It™ notes that may come off during the scanning process and get stuck in the scanner. Misuse as described here will void your scanner’s warranty. Xerox DocuMate 4790 User’s Guide…

• Page 46: Items To Avoid Scanning

  Lightweight paper such as carbon-less paper or tracing paper. • Irregular paper such as extremely thick card-stock paper, cardboard backing, documents that are glued together, paper with tabs, paper with glue residue, extremely smooth or glossy paper, and thermal or heat sensitive paper. Xerox DocuMate 4790 User’s Guide…

• Page 47: Scanning From The Automatic Document Feeder (Adf)

  Adjust the paper guide for the width of paper, and make sure the input and output trays are fully extended. Flip up the paper stop to make sure the paper stays in the output area as they are exited from the scanner. Xerox DocuMate 4790 User’s Guide…

• Page 48
  Load the documents face up with their tops into the Automatic Document Feeder. The stack of pages should not exceed the maximum height indicated on the input tray. You can now scan the documents using the scanner buttons, One Touch, or one of the other scanning interfaces. Xerox DocuMate 4790 User’s Guide…

• Page 49: Scanning Interfaces

  Scanning Interfaces If you selected the recommended installation, then you have several different options to scan with your Xerox DocuMate 4790 scanner. Each method scans equally well, so use the one with appropriate options for the item you are scanning.

• Page 50
  ISIS Interface—This option uses the ISIS interface for scanning. Select the ISIS scan settings, put the document in the scanner, then click the Preview Scan button in the ISIS window. See Scanning from ISIS on page 161. Xerox DocuMate 4790 User’s Guide…

• Page 51: Scanning And Configuring One Touch

  One Touch with Kofax VRS Technology on page 135 Based on the recommended full installation of the scanner driver and the Visioneer One Touch software, One Touch is your main scanning interface for using the scanner. Xerox DocuMate 4790 User’s Guide…

• Page 52
  (such as Email) and the icon of the destination (called the Destination Application) where the images will be sent when scanning is finished. The One Touch button panel shows which application the button is configured to send images to. Xerox DocuMate 4790 User’s Guide…

• Page 53: Default One Touch Settings

  Imperial standard paper sizes such as 8.5” x 11”. • If Metric is the selected measurement, the default page size in each profile is based on the ISO 216 standard and the majority of the profiles will default to A4. Xerox DocuMate 4790 User’s Guide…

• Page 54: Scan From The One Touch Button Panel

  The One Touch panel is your on-screen set of controls for the scanner. From the panel you can access the hardware settings for your scanner and configure the Scan button. Click on the One Touch icon to open the panel. The Button View The Detail View The Hardware View Xerox DocuMate 4790 User’s Guide…

• Page 55
  Single-click on the detailed information to open the One Touch Properties. The Hardware View • Left-click on the scanner icon to return to the Button view. • Right-click on the scanner icon to open the scanner’s hardware properties. Xerox DocuMate 4790 User’s Guide…

• Page 56: Changing The Button Settings

  Select a file format in the Select format panel. The formats are based on the type of Destination Application you select. The icon names indicate their file types. See File Formats on page 69 for more information about the available formats. Xerox DocuMate 4790 User’s Guide…

• Page 57
  Edit or Delete to change or remove them. OK/Cancel/Apply buttons—OK accepts any changes and closes the window. Apply accepts any changes but leaves the window open so you can continue making additional changes. Cancel closes the window without accepting any changes. Xerox DocuMate 4790 User’s Guide…

• Page 58: Selecting Options For One Touch

  SMTP server without opening an email client application. • Storage and CD-R/W is for scanning directly to a folder on the computer, server, FTP server, SharePoint site, or to the Windows CD temp directory for burning the files to a CD. Xerox DocuMate 4790 User’s Guide…

• Page 59
  These tokens include counting numbers, date and time values, number of pages scanned, and so on. If the button name is not unique, you will see an on- screen notification that a {BatchID} and/or {#b} will be inserted into the name. Xerox DocuMate 4790 User’s Guide…
• Page 60
  As each destination application link is different, there is no standard filename type you can create to use for all destinations. If you scan and the images are not grouped in the file(s) as needed, try deselecting “Use custom file naming” and then scan again. Xerox DocuMate 4790 User’s Guide…

• Page 61: Scan Configurations

  We also recommend that you keep those configurations locked so they are not inadvertently deleted. That way, you will always have the factory-settings available. If you do delete or edit them, and want to get the factory pre-sets back again, you will need to uninstall then re-install your scanner. Xerox DocuMate 4790 User’s Guide…

• Page 62: Scan Settings Tab

  Resolution—Drag the slider to the right or left to adjust the dots per inch (dpi) of the resolution. The higher the dpi setting, the sharper and clearer the scanned image. However, higher dpi settings take longer to scan and produce larger files for the scanned images. Xerox DocuMate 4790 User’s Guide…

• Page 63: Page Settings Tab

  This option is only available if the scanner supports this feature. Always use the paper guides on the scanner so the page is not skewed. Skewed pages may not crop properly. Xerox DocuMate 4790 User’s Guide…

• Page 64
  6. When Skip Blank Originals is enabled, and 2 of the 3 pages in the stack are blank on one side, the total number of images counted is 4 not 6. Xerox DocuMate 4790 User’s Guide…

• Page 65: Advanced Settings Tab

  Gamma value, the values at which saturation, hue, brightness and contrast affect the image are changed. It is recommended that you keep the default Gamma value or adjust this setting before adjusting the other options. This option is available for both Color and Grayscale scanning. Xerox DocuMate 4790 User’s Guide…

• Page 66: Redaction Settings Tab

  Front—This is the Simplex side of the page. The area(s) specified for the Front will only apply to the Simplex side of the page when scanning in Duplex. Therefore, if you scan 4 double-sided pages, the resulting image file(s) will have redacted areas on pages 1, 3, 5, and 7. Xerox DocuMate 4790 User’s Guide…

• Page 67
  Windows color palette. Select the color you want then click on OK. The color you selected will now display in the Color field on the Redaction Settings tab. Xerox DocuMate 4790 User’s Guide…
• Page 68
  If Autorotate 90 is selected, redaction occurs after the page has been rotated. When inputting the position and area for redaction, use the measurements of the page in the landscape position. Click the name to toggle between inches and millimeters. Xerox DocuMate 4790 User’s Guide…

• Page 69: File Formats

  Create single image files. Note that this option is automatically selected and disabled if you have selected a format that only supports single pages, such as BMP, PNG, GIF, JPG, or JP2. Xerox DocuMate 4790 User’s Guide…

• Page 70: Image Formats

  When scanning in color, it produces a file of similar quality and size to a BMP file. However, when scanning in Black & White, the TIF compression produces the smallest file size of all the image types without losing image quality. TIFF also supports multi-page image files. Xerox DocuMate 4790 User’s Guide…

• Page 71
  Other buttons that have JPG selected as the file format are not affected, so you can set the JPG file size/image quality independently for each button. Click OK or Apply on the One Touch Properties window. Xerox DocuMate 4790 User’s Guide…

• Page 72: Text Formats

  Select a text format for documents with text or numbers, such as a business letter, report, or spreadsheet. The text format icon has several file formats available, depending on the Destination Application you select. Xerox DocuMate 4790 User’s Guide…

• Page 73
  Right-click on the text format icon. The menu options depend on the type of Destination Application you select. Choose the file type that you want for the text format. Click OK or Apply on the One Touch Properties window. Xerox DocuMate 4790 User’s Guide…

• Page 74: Configure Before Scan

  Click the button you set up to use Configure Before Scan. The TWAIN Interface opens. Choose your scan settings, such as the Picture Type of Color, Grayscale or Black & White, Resolution in DPI, and Page Size. Xerox DocuMate 4790 User’s Guide…

• Page 75
  Instead of having to re-scan the entire batch, you can stop the current scan, change the picture type from Black & White to Color, then restart the scanning without losing the pages already scanned. Xerox DocuMate 4790 User’s Guide…

• Page 76: Open Scanned Document(S)

  Windows documentation for instructions on associating file types. • When scanning to multiple destinations, the scanned file is still sent to the other selected destination application(s) in One Touch. Xerox DocuMate 4790 User’s Guide…

• Page 77: Transfer To Storage

  Storage Options tab and use this window to set a configuration to scan to a different folder than the one selected in the Link Properties window. Changing the options in this window only affects the configuration you are creating or modifying. All other configurations will retain their settings for this destination. Xerox DocuMate 4790 User’s Guide…

• Page 78: Setting The Folder From Windows

  When One Touch was installed, a storage option was added to the right-click menu of your Windows folders. This menu option allows you to set the Transfer to Storage folder location without opening One Touch first. Right-click on the folder you want set as the scan destination. Xerox DocuMate 4790 User’s Guide…

• Page 79: Scanning To Multiple Folders

  Then switch to another scan configuration and scan the next set of documents to store them in their folder. Setting up multiple folders for transfer to storage Using Microsoft Windows, create the folders that you want to use for storing scanned items. Xerox DocuMate 4790 User’s Guide…

• Page 80
  To help you remember which folder it is, give the new configuration a name that indicates the folder name, such as “Business Receipts.” Click the Scan Settings, Page Settings, and Advanced Settings tabs, and select the settings you want. Click the Storage Options tab. Click the Browse button. Xerox DocuMate 4790 User’s Guide…
• Page 81
  11. Click OK. The new configuration is now listed as a Transfer to Storage configuration. 12. Repeat the process to create additional new configurations, such as one named “Personal Receipts.” Note: Make sure to designate separate folders as the Storage Locations for each new configuration. Xerox DocuMate 4790 User’s Guide…
• Page 82
  When scanning is complete, insert the next set of documents in the scanner, then press the second button you set to scan documents and transfer them to storage. When scanning is finished, the documents are stored in the two separate folders. Xerox DocuMate 4790 User’s Guide…

• Page 83: Burn To Cd-Rom

  The scanner will start scanning. When finished the file will be saved to the Windows temporary location for CD files. An information bubble will appear in the Windows notification area telling you that there are files waiting to be burned to CD. Xerox DocuMate 4790 User’s Guide…

• Page 84
  Click the Burn to CD button. The CD burner begins and your scanned documents are written to the CD. If other files are also waiting in this location, they will get written with the One Touch files on the Xerox DocuMate 4790 User’s Guide…

• Page 85: Printer Or Fax

  The Properties button will be disabled in One Touch as there are no global properties for this type of destination. Select a printer or fax device, in the Select destination list, then open a Scan Configuration to modify the settings for the device you selected. Xerox DocuMate 4790 User’s Guide…

• Page 86
  For example, if the device is your printer, the dialog box is your printer’s setup settings. Note: When scanning to multiple printers and/or faxes, select the specific device, you want to configure the Advanced features for, from the list before clicking on the Advanced… button. Xerox DocuMate 4790 User’s Guide…

• Page 87: Paperport

  PaperPort tab and use this window to set a configuration to scan to a different folder than the one selected in the Link Properties window. Changing the options in this window only affects the configuration you are creating or modifying. All other configurations will retain their settings for this destination. Xerox DocuMate 4790 User’s Guide…

• Page 88
  The selected folder in this list is where the scanned file will be saved when PaperPort is open and the One Touch option Scan to the current PaperPort folder is selected. Xerox DocuMate 4790 User’s Guide…

• Page 89: Sharepoint

  Click on the SharePoint tab and fill in the fields with the information for your SharePoint site. • Protocol—Select which protocol you want to use to transfer the scan to the server. Xerox DocuMate 4790 User’s Guide…

• Page 90: Sharepoint Link Log Viewer

  The One Touch Link Log Viewer opens automatically when scanning is complete. Click on the menu arrow next to View logs for and select SharePoint Link from the list to display the transfer history for the SharePoint link only. Xerox DocuMate 4790 User’s Guide…

• Page 91
  Click on the Properties button to open the Log Viewer from the SharePoint One Touch Link Properties window. There are no global configuration properties for the SharePoint destination application, all configuration is done using the Scan Configuration Properties window as described in the previous section. Xerox DocuMate 4790 User’s Guide…

• Page 92: Ftp Transfer

  Protocol—Select which protocol you want to use to transfer the scan to the server. • Host—Input the internet or intranet path of the server where you want to send the scanned documents. you do not need ftp:// at the beginning. For example, ftp.company.com Xerox DocuMate 4790 User’s Guide…

• Page 93: Ftp Link Log Viewer

  After you address the failure indicated in this log file, you can click the Retry button to resend the document to the server. Xerox DocuMate 4790 User’s Guide…

• Page 94
  Click on the Properties button to open the Log Viewer from the FTP One Touch Link Properties window. There are no global configuration properties for the FTP destination application, all configuration is done using the Scan Configuration Properties window as described in the previous section. Xerox DocuMate 4790 User’s Guide…

• Page 95: Smtp

  Host—Input the internet or intranet path of the server where you want to send the scanned documents. For example, smtp.company.com • Port—Input which port to use with the selected protocol. Changing the selected protocol will reset this value to the appropriate default for the protocol. Xerox DocuMate 4790 User’s Guide…

• Page 96: Smtp Link Log Viewer

  After you address the failure indicated in this log file, you can click the Retry button to resend the document to the server. Xerox DocuMate 4790 User’s Guide…

• Page 97
  Click on the Properties button to open the Log Viewer from the SMTP One Touch Link Properties window. There are no global configuration properties for the SMTP destination application, all configuration is done using the Scan Configuration Properties window as described in the previous section. Xerox DocuMate 4790 User’s Guide…

• Page 98: Email Applications

  Internet Options of Internet Explorer. Click on the email application that is in the list, then click on the Properties button to launch the Email One Touch Link Properties window to change the email application. Xerox DocuMate 4790 User’s Guide…

• Page 99: Email Properties

  If you changed the email application Internet Explorer, and it does not immediately appear in the Select destination list, click the Refresh button to update the destination list in One Touch. Xerox DocuMate 4790 User’s Guide…

• Page 100: Text Editors

  One Touch. Note that if you recently installed an application, click the Refresh button to see if One Touch will automatically configure the link before you try adding it manually. Xerox DocuMate 4790 User’s Guide…

• Page 101: Text Documents Properties

  This could occur if you scanned a photograph with a scanner button set for text applications. • Show message if text recognition failed—A message will open on the screen if the OCR reader does not detect text in the image. Xerox DocuMate 4790 User’s Guide…

• Page 102: Adding Text Editor Applications To One Touch

  When you select the application using the Browse button, steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in step 3. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the One Touch Destination List. Xerox DocuMate 4790 User’s Guide…

• Page 103
  When you are done making changes in this window, click the Add button to accept the changes and close the window. Click OK on the Link Properties window. Click Refresh on the One Touch Properties window and the new application should now be available. Xerox DocuMate 4790 User’s Guide…

• Page 104: Creating An Html Web Page From Your Scanned Documents

  Microsoft Internet Explorer, or other web browser you scanned to, then opens showing your converted page. The application’s URL field shows the location where One Touch saved the HTML files for you to locate and post to your website. Xerox DocuMate 4790 User’s Guide…

• Page 105: Still Image Client

  Open the One Touch Properties window, and select Still Image Client as the Destination Application. Choose a Scan Configuration and click OK. Start scanning using the button you selected for event forwarding. Xerox DocuMate 4790 User’s Guide…

• Page 106
  Click on OK when you are done making changes to this window. Now when you scan with Event Forwarding you will either be prompted to choose an application, or the default application you selected will open. Xerox DocuMate 4790 User’s Guide…

• Page 107: Image Editors

  From this window you can add an application and set additional document handling options. Note that if you recently installed an application, click the Refresh button to see if One Touch will automatically configure the link before you try adding it manually. Xerox DocuMate 4790 User’s Guide…

• Page 108: Image Documents Properties

  • Convert Bitmaps to JPEG—JPEG files can be compressed to produce smaller file sizes and, therefore, shorter transmission times. Use this option to provide that compression capability to image files. Xerox DocuMate 4790 User’s Guide…

• Page 109: Adding Image Editor Applications To One Touch

  When you are done making changes in this window, click the Add button to accept the changes and close the window. Click OK on the Link Properties window. Click Refresh on the One Touch Properties window and the new application should now be available. Xerox DocuMate 4790 User’s Guide…

• Page 110: Pdf Applications

  Please note that any PDF application you add manually to One Touch will be classified as a “Text Based Link.” These applications will only show in the destination list when Text editing applications are enabled. Xerox DocuMate 4790 User’s Guide…

• Page 111
  When you select the application using the Browse button, steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in step 3. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the One Touch Destination List. Xerox DocuMate 4790 User’s Guide…
• Page 112
  When you are done making changes in this window, click the Add button to accept the changes and close the window. 10. Click OK on the Link Properties window. 11. Click Refresh on the One Touch Properties window and the new application should now be available. Xerox DocuMate 4790 User’s Guide…

• Page 113: Send To Application

  Link Properties window. Changing the options in this window only affects the configuration you are creating or modifying. All other configurations will retain their settings for this destination. Xerox DocuMate 4790 User’s Guide…

• Page 114
  The scanner starts scanning and, when finished, sends the scanned file to the application you selected. Technical note After configuring this link, you may need to click Refresh in the One Touch Properties window to • show the correct application icon in the Select destination list. Xerox DocuMate 4790 User’s Guide…
• Page 115
  This unique file is created at scan time and contains a list of every image in the scan job. Only select this option if you are sure that the application you are scanning to can use the job file to accept image transfer. Xerox DocuMate 4790 User’s Guide…

• Page 116: Scanning To Multiple Destinations

  Click each destination where you want to send the scanned image in the Selected destinations (#) list. Click again to deselect a destination. As you click on each destination, the Selected destinations number will count so you know how many applications are selected to receive the image. Xerox DocuMate 4790 User’s Guide…

• Page 117
  For example, if you scan to a printer and to email, only the BMP file format will be available as printers can only receive an uncompressed image format. All other image formats and all text formats will be disabled until you deselect the printer. Xerox DocuMate 4790 User’s Guide…
• Page 118
  The scanner starts scanning and when finished, the image is sent to each destination you selected in the One Touch Properties window. Technical Note • The Still Image Client destination cannot be used with multiple destination scanning. This destination will be disabled when the Enable scanning to multiple destinations is selected. Xerox DocuMate 4790 User’s Guide…

• Page 119: Scanning With Job Separation

  Click on the Options tab in the One Touch Properties window. Click on the down arrow next to the Select Button list to select the button you want to modify. Note that the options in this window are specific to each One Touch button. Xerox DocuMate 4790 User’s Guide…

• Page 120
  When scanning is finished, each file will be sent to the destination location or application you have selected on the button tab. Technical Note • When Instant delivery is also selected on the Options tab, each file will be sent as it is created. Xerox DocuMate 4790 User’s Guide…
• Page 121
  For example, if you scan 12 pages and 3 are blank, the total number of images counted for the job separation will be 9 not 12. Xerox DocuMate 4790 User’s Guide…

• Page 122: Scanning With Optical Character Recognition (Ocr)

  The One Touch OmniPage Module or the OmniPage Pro software must be installed on your computer in order to use the OCR options with the One Touch software and your Xerox scanner. The One Touch OmniPage Module was automatically installed when you installed your driver from the installation disc.

• Page 123: Text Formats

  The specific file format is the file name extension on the text format icon. The specific text format; this example is for Rich Text Format (.rtf). To select a file type for the text format: Select the Destination Application. Xerox DocuMate 4790 User’s Guide…

• Page 124
  Excel Spreadsheet—The .xls file format used by Microsoft Excel. HTML Document—The .htm file format used to create web pages. Searchable PDF—The .pdf file format used by Adobe Acrobat. This format converts scanned text into PDF with an invisible text layer for searching. Xerox DocuMate 4790 User’s Guide…
• Page 125
  Scans with Use MRC selected may take slightly longer to complete the processing. Select Use MRC for documents with harder-to-read text or lower-quality graphics to get the best possible scan output image. The Use MRC option is available for sPDF and PDF. Xerox DocuMate 4790 User’s Guide…

• Page 126: Selecting One Touch Omnipage Ocr Options

  Select a Destination Application that has one of the text format file types as the page format, such as Microsoft Word or WordPad. Right-click on the page format icon to see the menu. Choose OCR Options from the menu. The OCR Properties window opens with the OCR tab selected. Xerox DocuMate 4790 User’s Guide…

• Page 127: The Ocr Tab

  The OCR engine does not automatically correct misspelled words that were present in the original document. When dictionaries are selected, the terms in those dictionaries are used to check the spelling. If this is option is not selected, User Dictionaries and Professional Dictionaries cannot be selected. Xerox DocuMate 4790 User’s Guide…

• Page 128: Creating Your Own Dictionaries

  These options will now apply to the OCR processing when you select any text format as the page format. Creating Your Own Dictionaries You can create multiple dictionaries for your personal use. For example, you might have different dictionaries for separate work projects, especially if each project uses different acronyms and terminology. Xerox DocuMate 4790 User’s Guide…

• Page 129
  Now open the OCR Options window. On the OCR Options window, click the button next to the menu arrow. The User Dictionary Files window opens and shows the available dictionaries. MyDictionary is an example of a user dictionary. Xerox DocuMate 4790 User’s Guide…

• Page 130: Editing User Dictionaries

  It does not affect the original text file you created with the list of words. Editing User Dictionaries Once a dictionary has been added to the list of user dictionaries, its list of words can be edited. Xerox DocuMate 4790 User’s Guide…

• Page 131
  Select the file that has the words you want to add to your user dictionary. Importing will add the entire list of words in a file to the user dictionary. Click Import. The file’s words will be added to your user dictionary list. Xerox DocuMate 4790 User’s Guide…

• Page 132: The Format Tab

  The file is exported as a formatted dictionary with the .ud filename extension so it can be opened by other programs. The Format Tab The options on the Format tab window are for setting the input and output formats for the scanned documents. Xerox DocuMate 4790 User’s Guide…

• Page 133
  • No Formatting (NF)—The document will be plain text, one column, left-aligned in a single font and font size. You can then export the plain text to nearly all file types and target applications. Xerox DocuMate 4790 User’s Guide…
• Page 134
  The Spreadsheet output option is only available for documents scanned with the XLS format. Click OK or Apply. These options will now apply to the OCR processing when you select any text format as the page format. Xerox DocuMate 4790 User’s Guide…

• Page 135: One Touch With Kofax Vrs Technology

  One Touch with Kofax VRS Technology The One Touch software you received with your Xerox scanner now includes the Kofax® Virtual ReScan® (VRS™) technology. This application has a set of features for improving and enhancing the quality of scanned documents, especially documents that would usually produce poorer quality images.

• Page 136
  AutoDeskew—Select this option to have the software automatically determine if a page is skewed, then straighten its image. If the page is scanned at too great an angle, the image may not straighten correctly. In that case, re-scan the page. Xerox DocuMate 4790 User’s Guide…

• Page 137: The Professional Features

  AutoCrop, AutoDeskew, or Edge Cleanup is selected on the VRS Settings tab. The Professional Features If you upgrade your scanner’s VRS software to the VRS Professional version, the Professional Features shown at the bottom of the window become active. Xerox DocuMate 4790 User’s Guide…

• Page 138
  This option recognizes a document’s background color and makes sure it is a smooth, solid color. Background Smoothing is not available for Black&White scan configurations. Xerox DocuMate 4790 User’s Guide…

• Page 139: Scanning From Twain

  One Touch configuration you are using is set to Configure Before Scan, and the selected option is TWAIN, the TWAIN interface opens right away when pressing the button on your scanner without opening any other TWAIN-compliant software first. Xerox DocuMate 4790 User’s Guide…

• Page 140: Accessing The Twain Interface

  Setup Wizard. • Adobe Software: Depending on the application you can “Create a file” then select the scanner as your creation source, or “Import a Picture” and select the scanner as your import from source. Xerox DocuMate 4790 User’s Guide…

• Page 141: Configurations Tab

  After clicking the Export button, you will be prompted for a file name and a location to save the profile. Choose a location on your computer where you will be able to find it. Xerox DocuMate 4790 User’s Guide…

• Page 142
  Delete—on the Configurations tab, select a profile from the list then click on the Delete button to remove that profile. Summary—this section lists some of the details of the current scan profile. These are the options found on the Scan Settings, Document Settings, and Image Enhancements tabs. Xerox DocuMate 4790 User’s Guide…

• Page 143: Scan Settings Tab

  100-150 dpi will create an image of similar quality to the original. When making copies of color documents, 150-200 dpi will create an image of similar quality to the original. Higher resolutions are generally used for creating an image that can be enlarged without losing image quality. Xerox DocuMate 4790 User’s Guide…

• Page 144
  The scanner will only detect control sheets that are face-up in the document stack when scanning in Single-sided mode. • When scanning in Double-sided mode, the scanner will look for the control sheet data on both sides of the paper. Xerox DocuMate 4790 User’s Guide…
• Page 145
  When you are finished scanning all pages, press the Simplex/Duplex buttons to stop the scanner, click the Abort button in the progress window, or simply let the timer run out. Xerox DocuMate 4790 User’s Guide…

• Page 146: Document Settings Tab

  You can bypass the stop, without correcting the problem, by pressing the DFS (Double Feed Skip) button on the scanner, or by clicking Continue in the message box on-screen. You can stop the scan job completely by pressing the Simplex/Duplex buttons on the scanner simultaneously. Xerox DocuMate 4790 User’s Guide…

• Page 147
  The patch code should be a minimum of 9 mm long for best results. • The scanner can detect Kodak patch codes 2, 3, and T. There are various types of patch code sheets available on the scanner’s installation disc for you to print and use. Xerox DocuMate 4790 User’s Guide…

• Page 148: Image Enhancements Tab

  JPEG images. After the image transfer is complete, the images are compiled and saved to your selected file format in the scanning application you are using. This option improves scan speeds when scanning at higher resolutions. Xerox DocuMate 4790 User’s Guide…

• Page 149
  This option works well when scanning items that have both text and graphics, such as marketing brochures. After selecting this technique, both sub-options for Threshold and Dither will be available. Xerox DocuMate 4790 User’s Guide…
• Page 150
  Full Color Black and White Bayer Dither 64 Steps Close-up of Bayer Dither Dynamic Threshold—move the slider to the left or right to set the level of lightness or darkness for the scanner to leverage from. Xerox DocuMate 4790 User’s Guide…
• Page 151
  Dark. This tells the scanner that the level to look for is dark, only very dark areas such as text are converted to black pixels. • The threshold option in this section individually looks at each page and applies the threshold if the software determines that it is needed. Xerox DocuMate 4790 User’s Guide…

• Page 152: Imprinter(S) Tab

  You should set the paper size on the Scan Settings tab before adjusting the Vertical start position. Click on the label “mm” or “inches” to switch between the two units of measurement. Xerox DocuMate 4790 User’s Guide…

• Page 153
  {#0b}—inserts the step number with “0” padding the number based on the selected number of Counter digits. {YY/MM/DD}—inserts the current date in the 2-digit Year/Month/Day format (11/01/31). {YYYY/MM/DD}—inserts the current date in the 4-digit Year/Month/Day format (2011/01/31). {MM/DD/YY}—inserts the current date in the Month/Day/2-digit Year format (01/31/11). Xerox DocuMate 4790 User’s Guide…
• Page 154
  With the Counting digit: 6, Starting number: 500, and Step value: 2 The resulting printed character string for a pre-imprinter on 4 pages scanned would be: • Scanned 11/01/31 — 000500 • Scanned 11/01/31 — 000502 • Scanned 11/01/31 — 000504 • Scanned 11/01/31 — 000506 Xerox DocuMate 4790 User’s Guide…

• Page 155: About Tab

  The Front and Back background color displays the current side of the background plate. • The Scanner memory shows the total amount of installed memory in the scanner. Click the Refresh button to update the information in this window. Xerox DocuMate 4790 User’s Guide…

• Page 156
  Xerox DocuMate 4790 User’s Guide…

• Page 157: Scanning From Wia

  Scanning from Microsoft’s Paint application uses the interface described in this section. Other applications may access the advanced WIA interface available with Windows Vista and Windows 7. Please refer to the Windows help for instructions on using WIA. Xerox DocuMate 4790 User’s Guide…

• Page 158: Scan Using Wia From Microsoft Paint

  From the File menu choose From Scanner or Camera. The scan window opens. Use this window to select scanning options and start the scan process. Click on the color mode appropriate for the item you are scanning. Place a document in the scanner. Xerox DocuMate 4790 User’s Guide…

• Page 159
  Click on the Scan button in the WIA interface. The scanner starts scanning. The scanned image will appear in Microsoft Paint (or other WIA application you’re using). Xerox DocuMate 4790 User’s Guide…

• Page 160: Fine Tuning Your Scans

  Higher dpi settings take longer to scan and produce larger files for the scanned images. Picture type—Click the menu arrow and choose the most appropriate type for the item you’re scanning. Click OK. The Custom Settings button is now set to scan with the options you selected. Xerox DocuMate 4790 User’s Guide…

• Page 161: Scanning From Isis

  Note that the ISIS interface for each application varies depending on the application. Please refer to that software application’s User Guide for instructions on scanning the ISIS interface. The QuickScan User’s Guide is available on the installation disc that you received with the scanner. Xerox DocuMate 4790 User’s Guide…

• Page 162: Accessing The Isis Interface In Quickscan

  The ISIS drivers were installed correctly during the installation of your scanner. The Scanner Selection dialog box will then appear. Select Xerox DocuMate 4790 from the list of scanners and click OK. Your scanner is then ready to work with the ISIS driver.

• Page 163: Scanner Options, Maintenance And Troubleshooting

  Xerox DocuMate 4790 Specifications on page 194 • Xerox DocuMate 4790 Scanner Parts List on page 195 This section contains information on hardware options available for your scanner, the scanner User Utility, maintenance instructions, troubleshooting, uninstalling, scanner specifications, and spare parts.

• Page 164: Changing The Background Color

  Locate the background plates in the top and bottom of the scanner. Press gently on the background and roll it to switch between black and white. The bar will click when it is in place. Xerox DocuMate 4790 User’s Guide…

• Page 165
  Carefully close the scanner when you are finished. Xerox DocuMate 4790 User’s Guide…

• Page 166: Replacing The Rollers

  Turn off the scanner power then unplug the power cord from the scanner. Pull the cover release handle and open the scanner. When you are done replacing the rollers, close the scanner carefully pressing down on both sides of the cover until it locks in place. Do not slam down the cover. Xerox DocuMate 4790 User’s Guide…

• Page 167: Replacing The Feed Roller Module

  Align the end of the plastic end on the right side of the roller module with the slot in the roller compartment. Make sure the flat side of the roller tip is aligned properly with the slot in the scanner. Xerox DocuMate 4790 User’s Guide…

• Page 168: Replacing The Double Feed Prevention Roller

  Replacing the Double Feed Prevention Roller Pull up on the double feed prevention roller cover and remove it from the scanner. Set the cover aside and make sure nothing is set on the cover as it will break. Xerox DocuMate 4790 User’s Guide…

• Page 169
  Make sure the flat side of the roller tip is aligned properly with the slot in the scanner. Carefully insert the gear end into the scanner and angle the roller down into the left side of the compartment. Xerox DocuMate 4790 User’s Guide…
• Page 170
  10. Press gently on the compartment cover to lock in the scanner. Make sure this cover is fully closed as it may break and cause damage to the scanner if it is not properly in place. Xerox DocuMate 4790 User’s Guide…

• Page 171: Installing An Imprinter

  Gently press down on the imprinter unit until it clicks in place. Connect the cable to the connection port in the scanner. Close the pre-imprinter door when you are finished. Xerox DocuMate 4790 User’s Guide…

• Page 172: Installing An Ink Cartridge

  Insert the ink cartridge into the carriage as shown in the diagram. Lower the arms on the carriage to lock the ink cartridge in place. Reverse this procedure to remove the ink cartridge when it is time to be replaced. Xerox DocuMate 4790 User’s Guide…

• Page 173: Adjusting The Printing Position

  You set the horizontal start position by moving the ink carriage in the imprinter unit itself. Move the ink carriage left or right and align the arrow tab to the appropriate paper width indicated on the imprinter unit. The vertical start position is set in the scanning interface you are using. Xerox DocuMate 4790 User’s Guide…

• Page 174: User Utility

  User Utility The User Utility is a software program designed to help maintain and troubleshoot your Xerox scanner. On installation you were prompted to place an icon on your Windows desktop. If you selected yes, simply double-click on the user utility icon to open the software.

• Page 175: Scanner Error Codes

  If an error occurs during scanning the LCD will display an error code and you can use the User Utility to troubleshoot and resolve the issue. The User Utility displays an error code and message in the Scanner Status field. The following table lists the codes, messages, possible causes and common resolutions. Xerox DocuMate 4790 User’s Guide…

• Page 176
  ADF and click Retry to continue as it was pulled into the scanner. U30 — U34 A cover is open. A scanner access cover is Verify all covers on the scanner are fully open. closed before scanning. Xerox DocuMate 4790 User’s Guide…
• Page 177
  Plug the USB cable and power cable back into the scanner. Turn the scanner back on. If you are still unable to scan, contact Xerox Technical Support. Please refer to the Techni- cal Support Card you received with the scan- ner for contact information.

• Page 178: Setting Sleep Mode

  To prepare for shading adjustment: • Clean the scanner rollers, image sensors, glass and reference plates, as described in the section Cleaning the Inside of the Scanner on page 183. Xerox DocuMate 4790 User’s Guide…

• Page 179
  When prompted to clean the scanner click on OK to proceed only if you have already cleaned the scanner during preparation. Otherwise, follow the instructions on screen and clean the scanner. Xerox DocuMate 4790 User’s Guide…
• Page 180
  Change both the front and back scanning background reference plates to black then click on OK. Note: Do not place the Shading Paper in the scanner. The Shading Paper is not used for the black background shading adjustment. Xerox DocuMate 4790 User’s Guide…
• Page 181
  On the main window click on the User Shading… button. Click on the Restore Default button. Click on OK to restore the factory default adjustment. When the adjustment has been restored, click on OK to close the User Utility shading restore window. Xerox DocuMate 4790 User’s Guide…

• Page 182: Cleaning The Outside Of The Scanner

  If there is any accumulation of dust in the indentations around the buttons, use the blower brush to gently brush away the dust. When you’re finished, press the power button to turn the scanner back on. Xerox DocuMate 4790 User’s Guide…

• Page 183: Cleaning The Inside Of The Scanner

  When cleaning the inside of the scanner, you should clean all of the rollers, scanner glass and background plates at the same time. • Use scissors to open the roller cleaning paper bag, cutting across the dotted line. Xerox DocuMate 4790 User’s Guide…

• Page 184: Cleaning The Adf Rollers

  Pull on the scanner cover release and lift the lid to open the scanner. The following illustration shows where the rollers are located in the scanner. Use a roller cleaning paper to clean all of the rollers indicated in the illustration. Xerox DocuMate 4790 User’s Guide…

• Page 185: Reset The Roller Count In The User Utility

  The following illustration shows the location of the glass and background plates in the top and bottom of the scanner. The background plates are rollers that you can rotate to change from black to white. While cleaning the background plates, rotate the bars to clean the entire surface. Xerox DocuMate 4790 User’s Guide…

• Page 186: Cleaning The Paper Sensors

  Note: Do not clean the sensors with the roller cleaning paper. Preparation • Turn off the scanner prior to cleaning the sensors. • Locate the Blower Brush accessory that was provided with your scanner, this is what you will use to clean the sensors. Xerox DocuMate 4790 User’s Guide…

• Page 187: Cleaning The Adf Sensors

  Remove the brush tip from the Blower Brush and set it aside, you will be using only the blower to clean the sensors. Cleaning the ADF Sensors Pull on the scanner cover release and lift the lid to open the scanner. The following illustration shows the location of the sensors in the scanner. Xerox DocuMate 4790 User’s Guide…

• Page 188
  Point the tip of the blower at the sensor and squeeze the blower to direct a puff of air at the sensor head to remove dust. Do this for each sensor in the scanner. Xerox DocuMate 4790 User’s Guide…

• Page 189: Clearing Paper Jams

  Remove the jammed page from the scanner. Close the ADF door and continue scanning. To reduce the number of paper jams, smooth and straighten the paper before scanning and adjust the paper guides to the paper size. Xerox DocuMate 4790 User’s Guide…

• Page 190: Troubleshooting

  Make sure Xerox DocuMate 4790 is the selected scanner. Problem: The scanned images are of poor quality. What do I do? There are various reasons why the scanned image is of poor quality.

• Page 191
  The «Skip Blank Originals» result will vary based on the DPI range and paper weight. Generally 100 dpi or 150 dpi produces the best results. Xerox DocuMate 4790 User’s Guide…
• Page 192
  After scanning is complete and your file has been saved, turn the auto-protect feature back on. You do not need to close the Anti-SpyWare software. Xerox DocuMate 4790 User’s Guide…

• Page 193: Uninstalling Your Scanner

  Uninstalling Your Scanner To uninstall the Xerox DocuMate scanner, remove the scanner software, and any other scanning software provided with the scanner. When uninstalling the scanner driver or One Touch, please leave the scanner’s USB cable plugged into the computer. Unplug the USB cable from the computer after the software uninstall program closes.

• Page 194: Xerox Documate 4790 Specifications

  Xerox DocuMate 4790 Specifications Optical resolution 600 dpi Bit depth 24-bit color, 8-bit grayscale, 1-bit bitonal (black & white) Scan method Duplex Automatic Document Feeder (ADF) ADF specifications Maximum item size 12″ x 100″ (305 mm x 2540 mm) Minimum item size 1.9″…

• Page 195: Xerox Documate 4790 Scanner Parts List

  Xerox DocuMate 4790 Scanner Parts List Please use the following part names and numbers when ordering replacements for your scanner. Part Name Part Number Roller Exchange Kit 70-0565-000 • Double Feed Prevention Roller • Feed Roller Module USB Cable 35-0113-000 Power Cord 35-0233-000 (U.S.)

• Page 196
  Xerox DocuMate 4790 User’s Guide…

• Page 197: Regulatory Information

  Regulatory Information This chapter includes: • Basic Regulations on page 198 • Copy Regulations on page 200 Xerox DocuMate 4790 User’s Guide…

• Page 198: Basic Regulations

  Medical (ISM) equipment, the external radiation from ISM equipment may have to be limited or special mitigation measures taken. Changes and modifications to this equipment not specifically approved by Xerox may void the user’s authority to operate this equipment. Shielded cables must be used with this equipment to maintain compliance with FCC regulations.

• Page 199: Other Regulations

  A full declaration of conformity, defining the relevant directives and referenced standards, can be obtained from your Xerox Limited representative or by contacting: Environment, Heath and Safety The Document Company Xerox Bessemer Road Welwyn Garden City Herts AL7 1HE England, Telephone +44 (0) 1707 353434…

• Page 200: Copy Regulations

  Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21. Certificates of Citizenship or Naturalization. (Foreign Naturalization Certificates may be photographed.) Passports. (Foreign Passports may be photographed.) Immigration Papers. Draft Registration Cards. Xerox DocuMate 4790 User’s Guide…

• Page 201: Canada

  The above list is provided for your convenience and assistance, but it is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your solicitor. Xerox DocuMate 4790 User’s Guide…

• Page 202: Other Countries

  Copyright material or trademarks without the consent of the owner • Postage stamps and other negotiable instruments Note: This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel. Xerox DocuMate 4790 User’s Guide…

• Page 203: Compliance Information

  Compliance Information This chapter includes: • Product Recycling & Disposal on page 204 • Energy Star for the USA on page 205 Xerox DocuMate 4790 User’s Guide…

• Page 204: Product Recycling & Disposal

  Product Recycling & Disposal USA & Canada If you are managing the disposal of your Xerox product, please note that the product contains lamp(s) with mercury, and may contain lead, Perchlorate and other materials whose disposal may be regulated due to environmental considerations. The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market.

• Page 205: Energy Star For The Usa

  Xerox ENERGY STAR equipment is preset at the factory. Your machine will be delivered with the timer for switching to Power Save Mode from the last copy/print out, set at 15 minutes. A more detailed description of this feature can be found in the Machine Setup Section of this guide.

• Page 206
  Xerox DocuMate 4790 User’s Guide…
• Page 207
  Clear Counter, 175 eMail, 58 Collate copies, 86 Error Code, 174 Color, 143 Error Codes, 175 Color Dropout, 149 error diffusion, 149, 150 Color Filter, 65 Event Forward (STI), 59, 105 Color mode, 62, 74, 158 Xerox DocuMate 4790 User’s Guide…
• Page 208
  133 OCR Dictionary, 128 OCR input format, 133 OCR Options, 126 Image quality and file size, 71, 72 OCR output format, 133 JPG file format, 69 OCR tab, 127 OmniPage® Pro, 40, 139 One Touch Xerox DocuMate 4790 User’s Guide…
• Page 209
  Start Shading, 179 Resolution, 62, 74, 143, 160 Status light, 190 Rich Text Format, 124 Sti event forwarding, 59 RTF file format, 56, 122 Still Image Client, 105 rtf file format, 124 Storage and CD-R/W, 58 Xerox DocuMate 4790 User’s Guide…
• Page 210
  130 new, 128 User Guides, 42 User Shading, 175, 179 User Utility, 174 Waiting Time, 178 Watermark, 65 Advanced settings, 160 WIA interface, 74, 157 Windows Image Acquisition, 157 Word Document, 124 Xerox DocuMate 4790 User’s Guide…

1. Manuals
2. Brands
3. Xerox Manuals
4. Scanner
5. Xerox DocuMate 4790
6. User manual

• Page 1: Xerox Documate 4790

  One Touch 4.6 March 2011 05-0820-000 Xerox DocuMate 4790 ® ® User’s Guide…

• Page 2
  Design © 2011 Xerox Corporation. All rights reserved. XEROX®, XEROX and Design® and DocuMate® are registered trademarks of Xerox Corporation in the United States and/or other countries. Content © 2011 Visioneer, Inc. All rights reserved. The Visioneer brand name and OneTouch® logo are registered trademarks of Visioneer, Inc.

• Page 3: Table Of Contents

  The Xerox DocuMate 4790 Scanner ……..

• Page 4
  Image Documents Properties …………108 Xerox DocuMate 4790…
• Page 5
  Scanner Error Codes …………. . 175 Xerox DocuMate 4790…
• Page 6
  Xerox DocuMate 4790 Scanner Parts List ……..

• Page 7: Safety

  • Electrical Information on page 10 • Emergency Power Off on page 11 • Maintenance Information on page 12 • Product Safety Certification on page 13 • Environmental Health and Safety Contacts on page 14 Xerox DocuMate 4790 User’s Guide…

• Page 8: Safety Introduction

  Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.

• Page 9: Operational Safety Information

  Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times: Do These •…

• Page 10: Electrical Information

  Plug the power cable directly into a correctly grounded electrical outlet. If you are not sure whether or not an outlet is correctly grounded, consult an electrician. Do not use an adapter to connect any Xerox equipment to an electrical outlet that lacks a ground connection terminal.

• Page 11: Emergency Power Off

  Emergency Power Off If any of the following conditions occur, turn off the machine immediately and disconnect the power cable(s) from the electrical outlet(s). Contact an authorized Xerox Service Representative to correct the problem: • The equipment emits unusual odors or makes unusual noises.

• Page 12: Maintenance Information

  Do not perform any maintenance procedures unless you have been trained to do them by an authorized local dealer or unless a procedure is specifically described in the user manuals. Xerox DocuMate 4790 User’s Guide…

• Page 13: Product Safety Certification

  Product Safety Certification This product is certified by the following Agency using the Safety standards listed: Agency Standard Underwriters Laboratories Inc. UL60950-1 (USA) CSA 22.2 No. 60950-1 (Canada) IEC 60950-1 Xerox DocuMate 4790 User’s Guide…

• Page 14: Environmental Health And Safety Contacts

  Environmental Health and Safety Contacts Contact Information For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, please contact the following customer help lines: USA & Canada: 1-800-828-6571 Europe: +44 1707 353 434 Xerox DocuMate 4790…

• Page 15: Welcome

  • Documentation on page 18 • The Xerox DocuMate 4790 Scanner on page 19 Your new Xerox scanner can quickly scan stacks of single-sided or double-sided pages and place their electronic images on your computer. Xerox DocuMate 4790 User’s Guide…

• Page 16: What’s In The Box

  Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you purchased the scanner. Shading paper Technical Support Card Quick Install Guide Xerox DocuMate 4790 Scanner USB Cable Double Feed Roller Cleaning Paper Windows™…

• Page 17: System Requirements

  The recommended settings for your monitor are: • Color quality of 16-bit or 32-bit • Resolution set to at least 800 x 600 pixels Refer to your Windows documentation for instructions on setting the color quality and resolution for the monitor. Xerox DocuMate 4790 User’s Guide…

• Page 18: Documentation

  Kofax Virtual ReScan User’s Guide—On the Installation Disc; contains detailed feature and configuration information for the VRS software. • EMC Captiva QuickScan User’s Guide—On the Installation Disc; contains detailed feature and configuration information for the QuickScan software. Xerox DocuMate 4790 User’s Guide…

• Page 19: The Xerox Documate 4790 Scanner

  The Xerox DocuMate 4790 Scanner Input tray Paper guides Paper guide ADF cover Manual feed Exit tray switch release switch Control panel Power switch Pre-Imprinter USB port Power jack door Input tray—Holds the documents in the Automatic Document Feeder for scanning.

• Page 20
  When scanning using the Simplex or Duplex button on the scanner, this button is disabled while scanning. Power switch—Turns the scanner’s power on or off. Pre-Imprinter Door—Open to access the pre-imprinter compartment. Universal Serial Bus (USB) port—Connects the scanner to the computer. Power jack—Connects the power cord to the scanner. Xerox DocuMate 4790 User’s Guide…

• Page 21: Scanner Setup

  Scanner Setup This chapter includes: • Unpack the Scanner on page 22 • Install the Double Feed Prevention roller on page 24 • Connect the Scanner Power Cord on page 27 Xerox DocuMate 4790 User’s Guide…

• Page 22: Unpack The Scanner

  Always have at least two people carry the scanner, lifting the scanner up from underneath. Use a desk or table that can support the weight of the scanner, do not place the scanner on a cloth covered surface. Xerox DocuMate 4790 User’s Guide…

• Page 23
  Keep at least 15 inches of space on every side of the scanner for the input and exit tray extensions, performing maintenance, and to have sufficient air flow for ventilation. Remove all shipping tape from the top and side of the scanner. Xerox DocuMate 4790 User’s Guide…

• Page 24: Install The Double Feed Prevention Roller

  Pull on the scanner cover release and lift the lid to open the scanner. Pull up on the double feed prevention roller cover and remove it from the scanner. Set the cover aside and make sure nothing is set on the cover as it will break. Xerox DocuMate 4790 User’s Guide…

• Page 25
  Press gently on the compartment cover to lock in the scanner. Make sure this cover is fully closed as it may break and cause damage to the scanner if it is not properly in place. Xerox DocuMate 4790 User’s Guide…
• Page 26
  Close the scanner when you are finished. Xerox DocuMate 4790 User’s Guide…

• Page 27: Connect The Scanner Power Cord

  Connect the Scanner Power Cord Select the appropriate power cord for your country. Plug the power cord into the scanner and into a wall outlet. Note: Do not turn on the scanner until after you install the software. Xerox DocuMate 4790 User’s Guide…

• Page 28
  Xerox DocuMate 4790 User’s Guide…

• Page 29: Installation

  30 • Install the Software and Connect the Scanner on page 31 • Register Your Scanner on page 39 • Installing Additional Applications on page 40 • View the User Guides on page 42 Xerox DocuMate 4790 User’s Guide…

• Page 30: Before You Begin

  If you already have a scanner connected to your computer, it is recommended that you remove that scanner’s driver program prior to installing your Xerox scanner. You can remove these programs from the Windows Control Panel. Please refer to the user manual provided with your other scanner hardware for instructions about removing the driver and software for that unit.

• Page 31: Install The Software And Connect The Scanner

  Install the Software and Connect the Scanner The installation disc contains the necessary driver, and scanning software, to use your Xerox scanner. To install the software: Start Microsoft Windows and make sure that no other applications are running. Insert the installation disc into your computer’s DVD-ROM drive.

• Page 32
  Leave the default selections and click Install Now. You cannot deselect the TWAIN and Windows Driver as they are required for the scanner to work. Note: The software provided with your scanner may differ slightly from the list shown in the window. Xerox DocuMate 4790 User’s Guide…

• Page 33: Installing The Scanner Driver

  The TWAIN and Windows Driver installation will start first. Click Next on the Welcome window. On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next. If you choose not to accept the license agreement, the installation will terminate and the scanner driver will not be installed.

• Page 34: Connect The Usb Cable And Turn On The Power

  Note: If you do not see this on-screen diagram for connecting the scanner, stop and follow the instructions below. Connect the USB Cable and Turn on the Power Remove any tape from the USB cable. Xerox DocuMate 4790 User’s Guide…

• Page 35
  Your computer recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate software to run the scanner. If your computer is running Windows version XP or later, you will see a message similar to the one below. Xerox DocuMate 4790 User’s Guide…

• Page 36: User Utility Installation

  Utility is a software diagnostic and maintenance software that you can use for monitoring your scanner hardware. On the Xerox User Utility License Agreement window, read the license agreement. If you accept the terms, select Yes to accept the agreement and continue with the installation.

• Page 37: Installing The Isis Driver

  The default options on this window will put the shortcut icon in your Windows All Programs list in the Xerox folder. We recommend that you keep the default options on this window and just click on Next to proceed with the installation.

• Page 38: Installing One Touch

  If you selected other software to install from the DVD the installation for that software will automatically start after you click Close on the Installation Complete window. Follow the instructions on-screen to install each application you selected. Xerox DocuMate 4790 User’s Guide…

• Page 39: Register Your Scanner

  Press Enter on your computer’s keyboard or click the option on screen to go to the web address. When the Xerox scanners web page loads click on Register Your Product. Fill in the registration form, all required fields have an asterisk (*).

• Page 40: Installing Additional Applications

  It uses an ISIS-certified driver for scanning and includes flexible job separation and barcode recognition. The Demo version lets you try the application first. Xerox DocuMate 4790 User’s Guide…

• Page 41
  Please install the ISIS driver packaged with your scanner.» This is not an error, please disregard this message and click OK. The Kofax VRS Certified ISIS® driver is installed correctly when you install it with your Xerox DocuMate scanner.

• Page 42: View The User Guides

  From either of these user guide windows, click on the User guide menu button to return to the main user guide window, then select the other documentation section to view the user guides. Scanner documentation window Software documentation window Xerox DocuMate 4790 User’s Guide…

• Page 43
  When you’re finished, click Main Menu to return to the Main Menu window and click Exit. Remove the installation disc and store it in a safe place. That’s it! Installation is finished and your Xerox DocuMate 4790 is ready to scan. Xerox DocuMate 4790…
• Page 44
  Xerox DocuMate 4790 User’s Guide…

• Page 45: Loading Documents To Scan

  Staples and paper clips can jam the feed mechanism and scratch the internal components. Also remove any labels, stickers, or Post-It™ notes that may come off during the scanning process and get stuck in the scanner. Misuse as described here will void your scanner’s warranty. Xerox DocuMate 4790 User’s Guide…

• Page 46: Items To Avoid Scanning

  Lightweight paper such as carbon-less paper or tracing paper. • Irregular paper such as extremely thick card-stock paper, cardboard backing, documents that are glued together, paper with tabs, paper with glue residue, extremely smooth or glossy paper, and thermal or heat sensitive paper. Xerox DocuMate 4790 User’s Guide…

• Page 47: Scanning From The Automatic Document Feeder (Adf)

  Adjust the paper guide for the width of paper, and make sure the input and output trays are fully extended. Flip up the paper stop to make sure the paper stays in the output area as they are exited from the scanner. Xerox DocuMate 4790 User’s Guide…

• Page 48
  Load the documents face up with their tops into the Automatic Document Feeder. The stack of pages should not exceed the maximum height indicated on the input tray. You can now scan the documents using the scanner buttons, One Touch, or one of the other scanning interfaces. Xerox DocuMate 4790 User’s Guide…

• Page 49: Scanning Interfaces

  Scanning Interfaces If you selected the recommended installation, then you have several different options to scan with your Xerox DocuMate 4790 scanner. Each method scans equally well, so use the one with appropriate options for the item you are scanning.

• Page 50
  ISIS Interface—This option uses the ISIS interface for scanning. Select the ISIS scan settings, put the document in the scanner, then click the Preview Scan button in the ISIS window. See Scanning from ISIS on page 161. Xerox DocuMate 4790 User’s Guide…

• Page 51: Scanning And Configuring One Touch

  One Touch with Kofax VRS Technology on page 135 Based on the recommended full installation of the scanner driver and the Visioneer One Touch software, One Touch is your main scanning interface for using the scanner. Xerox DocuMate 4790 User’s Guide…

• Page 52
  (such as Email) and the icon of the destination (called the Destination Application) where the images will be sent when scanning is finished. The One Touch button panel shows which application the button is configured to send images to. Xerox DocuMate 4790 User’s Guide…

• Page 53: Default One Touch Settings

  Imperial standard paper sizes such as 8.5” x 11”. • If Metric is the selected measurement, the default page size in each profile is based on the ISO 216 standard and the majority of the profiles will default to A4. Xerox DocuMate 4790 User’s Guide…

• Page 54: Scan From The One Touch Button Panel

  The One Touch panel is your on-screen set of controls for the scanner. From the panel you can access the hardware settings for your scanner and configure the Scan button. Click on the One Touch icon to open the panel. The Button View The Detail View The Hardware View Xerox DocuMate 4790 User’s Guide…

• Page 55
  Single-click on the detailed information to open the One Touch Properties. The Hardware View • Left-click on the scanner icon to return to the Button view. • Right-click on the scanner icon to open the scanner’s hardware properties. Xerox DocuMate 4790 User’s Guide…

• Page 56: Changing The Button Settings

  Select a file format in the Select format panel. The formats are based on the type of Destination Application you select. The icon names indicate their file types. See File Formats on page 69 for more information about the available formats. Xerox DocuMate 4790 User’s Guide…

• Page 57
  Edit or Delete to change or remove them. OK/Cancel/Apply buttons—OK accepts any changes and closes the window. Apply accepts any changes but leaves the window open so you can continue making additional changes. Cancel closes the window without accepting any changes. Xerox DocuMate 4790 User’s Guide…

• Page 58: Selecting Options For One Touch

  SMTP server without opening an email client application. • Storage and CD-R/W is for scanning directly to a folder on the computer, server, FTP server, SharePoint site, or to the Windows CD temp directory for burning the files to a CD. Xerox DocuMate 4790 User’s Guide…

• Page 59
  These tokens include counting numbers, date and time values, number of pages scanned, and so on. If the button name is not unique, you will see an on- screen notification that a {BatchID} and/or {#b} will be inserted into the name. Xerox DocuMate 4790 User’s Guide…
• Page 60
  As each destination application link is different, there is no standard filename type you can create to use for all destinations. If you scan and the images are not grouped in the file(s) as needed, try deselecting “Use custom file naming” and then scan again. Xerox DocuMate 4790 User’s Guide…

• Page 61: Scan Configurations

  We also recommend that you keep those configurations locked so they are not inadvertently deleted. That way, you will always have the factory-settings available. If you do delete or edit them, and want to get the factory pre-sets back again, you will need to uninstall then re-install your scanner. Xerox DocuMate 4790 User’s Guide…

• Page 62: Scan Settings Tab

  Resolution—Drag the slider to the right or left to adjust the dots per inch (dpi) of the resolution. The higher the dpi setting, the sharper and clearer the scanned image. However, higher dpi settings take longer to scan and produce larger files for the scanned images. Xerox DocuMate 4790 User’s Guide…

• Page 63: Page Settings Tab

  This option is only available if the scanner supports this feature. Always use the paper guides on the scanner so the page is not skewed. Skewed pages may not crop properly. Xerox DocuMate 4790 User’s Guide…

• Page 64
  6. When Skip Blank Originals is enabled, and 2 of the 3 pages in the stack are blank on one side, the total number of images counted is 4 not 6. Xerox DocuMate 4790 User’s Guide…

• Page 65: Advanced Settings Tab

  Gamma value, the values at which saturation, hue, brightness and contrast affect the image are changed. It is recommended that you keep the default Gamma value or adjust this setting before adjusting the other options. This option is available for both Color and Grayscale scanning. Xerox DocuMate 4790 User’s Guide…

• Page 66: Redaction Settings Tab

  Front—This is the Simplex side of the page. The area(s) specified for the Front will only apply to the Simplex side of the page when scanning in Duplex. Therefore, if you scan 4 double-sided pages, the resulting image file(s) will have redacted areas on pages 1, 3, 5, and 7. Xerox DocuMate 4790 User’s Guide…

• Page 67
  Windows color palette. Select the color you want then click on OK. The color you selected will now display in the Color field on the Redaction Settings tab. Xerox DocuMate 4790 User’s Guide…
• Page 68
  If Autorotate 90 is selected, redaction occurs after the page has been rotated. When inputting the position and area for redaction, use the measurements of the page in the landscape position. Click the name to toggle between inches and millimeters. Xerox DocuMate 4790 User’s Guide…

• Page 69: File Formats

  Create single image files. Note that this option is automatically selected and disabled if you have selected a format that only supports single pages, such as BMP, PNG, GIF, JPG, or JP2. Xerox DocuMate 4790 User’s Guide…

• Page 70: Image Formats

  When scanning in color, it produces a file of similar quality and size to a BMP file. However, when scanning in Black & White, the TIF compression produces the smallest file size of all the image types without losing image quality. TIFF also supports multi-page image files. Xerox DocuMate 4790 User’s Guide…

• Page 71
  Other buttons that have JPG selected as the file format are not affected, so you can set the JPG file size/image quality independently for each button. Click OK or Apply on the One Touch Properties window. Xerox DocuMate 4790 User’s Guide…

• Page 72: Text Formats

  Select a text format for documents with text or numbers, such as a business letter, report, or spreadsheet. The text format icon has several file formats available, depending on the Destination Application you select. Xerox DocuMate 4790 User’s Guide…

• Page 73
  Right-click on the text format icon. The menu options depend on the type of Destination Application you select. Choose the file type that you want for the text format. Click OK or Apply on the One Touch Properties window. Xerox DocuMate 4790 User’s Guide…

• Page 74: Configure Before Scan

  Click the button you set up to use Configure Before Scan. The TWAIN Interface opens. Choose your scan settings, such as the Picture Type of Color, Grayscale or Black & White, Resolution in DPI, and Page Size. Xerox DocuMate 4790 User’s Guide…

• Page 75
  Instead of having to re-scan the entire batch, you can stop the current scan, change the picture type from Black & White to Color, then restart the scanning without losing the pages already scanned. Xerox DocuMate 4790 User’s Guide…

• Page 76: Open Scanned Document(S)

  Windows documentation for instructions on associating file types. • When scanning to multiple destinations, the scanned file is still sent to the other selected destination application(s) in One Touch. Xerox DocuMate 4790 User’s Guide…

• Page 77: Transfer To Storage

  Storage Options tab and use this window to set a configuration to scan to a different folder than the one selected in the Link Properties window. Changing the options in this window only affects the configuration you are creating or modifying. All other configurations will retain their settings for this destination. Xerox DocuMate 4790 User’s Guide…

• Page 78: Setting The Folder From Windows

  When One Touch was installed, a storage option was added to the right-click menu of your Windows folders. This menu option allows you to set the Transfer to Storage folder location without opening One Touch first. Right-click on the folder you want set as the scan destination. Xerox DocuMate 4790 User’s Guide…

• Page 79: Scanning To Multiple Folders

  Then switch to another scan configuration and scan the next set of documents to store them in their folder. Setting up multiple folders for transfer to storage Using Microsoft Windows, create the folders that you want to use for storing scanned items. Xerox DocuMate 4790 User’s Guide…

• Page 80
  To help you remember which folder it is, give the new configuration a name that indicates the folder name, such as “Business Receipts.” Click the Scan Settings, Page Settings, and Advanced Settings tabs, and select the settings you want. Click the Storage Options tab. Click the Browse button. Xerox DocuMate 4790 User’s Guide…
• Page 81
  11. Click OK. The new configuration is now listed as a Transfer to Storage configuration. 12. Repeat the process to create additional new configurations, such as one named “Personal Receipts.” Note: Make sure to designate separate folders as the Storage Locations for each new configuration. Xerox DocuMate 4790 User’s Guide…
• Page 82
  When scanning is complete, insert the next set of documents in the scanner, then press the second button you set to scan documents and transfer them to storage. When scanning is finished, the documents are stored in the two separate folders. Xerox DocuMate 4790 User’s Guide…

• Page 83: Burn To Cd-Rom

  The scanner will start scanning. When finished the file will be saved to the Windows temporary location for CD files. An information bubble will appear in the Windows notification area telling you that there are files waiting to be burned to CD. Xerox DocuMate 4790 User’s Guide…

• Page 84
  Click the Burn to CD button. The CD burner begins and your scanned documents are written to the CD. If other files are also waiting in this location, they will get written with the One Touch files on the Xerox DocuMate 4790 User’s Guide…

• Page 85: Printer Or Fax

  The Properties button will be disabled in One Touch as there are no global properties for this type of destination. Select a printer or fax device, in the Select destination list, then open a Scan Configuration to modify the settings for the device you selected. Xerox DocuMate 4790 User’s Guide…

• Page 86
  For example, if the device is your printer, the dialog box is your printer’s setup settings. Note: When scanning to multiple printers and/or faxes, select the specific device, you want to configure the Advanced features for, from the list before clicking on the Advanced… button. Xerox DocuMate 4790 User’s Guide…

• Page 87: Paperport

  PaperPort tab and use this window to set a configuration to scan to a different folder than the one selected in the Link Properties window. Changing the options in this window only affects the configuration you are creating or modifying. All other configurations will retain their settings for this destination. Xerox DocuMate 4790 User’s Guide…

• Page 88
  The selected folder in this list is where the scanned file will be saved when PaperPort is open and the One Touch option Scan to the current PaperPort folder is selected. Xerox DocuMate 4790 User’s Guide…

• Page 89: Sharepoint

  Click on the SharePoint tab and fill in the fields with the information for your SharePoint site. • Protocol—Select which protocol you want to use to transfer the scan to the server. Xerox DocuMate 4790 User’s Guide…

• Page 90: Sharepoint Link Log Viewer

  The One Touch Link Log Viewer opens automatically when scanning is complete. Click on the menu arrow next to View logs for and select SharePoint Link from the list to display the transfer history for the SharePoint link only. Xerox DocuMate 4790 User’s Guide…

• Page 91
  Click on the Properties button to open the Log Viewer from the SharePoint One Touch Link Properties window. There are no global configuration properties for the SharePoint destination application, all configuration is done using the Scan Configuration Properties window as described in the previous section. Xerox DocuMate 4790 User’s Guide…

• Page 92: Ftp Transfer

  Protocol—Select which protocol you want to use to transfer the scan to the server. • Host—Input the internet or intranet path of the server where you want to send the scanned documents. you do not need ftp:// at the beginning. For example, ftp.company.com Xerox DocuMate 4790 User’s Guide…

• Page 93: Ftp Link Log Viewer

  After you address the failure indicated in this log file, you can click the Retry button to resend the document to the server. Xerox DocuMate 4790 User’s Guide…

• Page 94
  Click on the Properties button to open the Log Viewer from the FTP One Touch Link Properties window. There are no global configuration properties for the FTP destination application, all configuration is done using the Scan Configuration Properties window as described in the previous section. Xerox DocuMate 4790 User’s Guide…

• Page 95: Smtp

  Host—Input the internet or intranet path of the server where you want to send the scanned documents. For example, smtp.company.com • Port—Input which port to use with the selected protocol. Changing the selected protocol will reset this value to the appropriate default for the protocol. Xerox DocuMate 4790 User’s Guide…

• Page 96: Smtp Link Log Viewer

  After you address the failure indicated in this log file, you can click the Retry button to resend the document to the server. Xerox DocuMate 4790 User’s Guide…

• Page 97
  Click on the Properties button to open the Log Viewer from the SMTP One Touch Link Properties window. There are no global configuration properties for the SMTP destination application, all configuration is done using the Scan Configuration Properties window as described in the previous section. Xerox DocuMate 4790 User’s Guide…

• Page 98: Email Applications

  Internet Options of Internet Explorer. Click on the email application that is in the list, then click on the Properties button to launch the Email One Touch Link Properties window to change the email application. Xerox DocuMate 4790 User’s Guide…

• Page 99: Email Properties

  If you changed the email application Internet Explorer, and it does not immediately appear in the Select destination list, click the Refresh button to update the destination list in One Touch. Xerox DocuMate 4790 User’s Guide…

• Page 100: Text Editors

  One Touch. Note that if you recently installed an application, click the Refresh button to see if One Touch will automatically configure the link before you try adding it manually. Xerox DocuMate 4790 User’s Guide…

• Page 101: Text Documents Properties

  This could occur if you scanned a photograph with a scanner button set for text applications. • Show message if text recognition failed—A message will open on the screen if the OCR reader does not detect text in the image. Xerox DocuMate 4790 User’s Guide…

• Page 102: Adding Text Editor Applications To One Touch

  When you select the application using the Browse button, steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in step 3. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the One Touch Destination List. Xerox DocuMate 4790 User’s Guide…

• Page 103
  When you are done making changes in this window, click the Add button to accept the changes and close the window. Click OK on the Link Properties window. Click Refresh on the One Touch Properties window and the new application should now be available. Xerox DocuMate 4790 User’s Guide…

• Page 104: Creating An Html Web Page From Your Scanned Documents

  Microsoft Internet Explorer, or other web browser you scanned to, then opens showing your converted page. The application’s URL field shows the location where One Touch saved the HTML files for you to locate and post to your website. Xerox DocuMate 4790 User’s Guide…

• Page 105: Still Image Client

  Open the One Touch Properties window, and select Still Image Client as the Destination Application. Choose a Scan Configuration and click OK. Start scanning using the button you selected for event forwarding. Xerox DocuMate 4790 User’s Guide…

• Page 106
  Click on OK when you are done making changes to this window. Now when you scan with Event Forwarding you will either be prompted to choose an application, or the default application you selected will open. Xerox DocuMate 4790 User’s Guide…

• Page 107: Image Editors

  From this window you can add an application and set additional document handling options. Note that if you recently installed an application, click the Refresh button to see if One Touch will automatically configure the link before you try adding it manually. Xerox DocuMate 4790 User’s Guide…

• Page 108: Image Documents Properties

  • Convert Bitmaps to JPEG—JPEG files can be compressed to produce smaller file sizes and, therefore, shorter transmission times. Use this option to provide that compression capability to image files. Xerox DocuMate 4790 User’s Guide…

• Page 109: Adding Image Editor Applications To One Touch

  When you are done making changes in this window, click the Add button to accept the changes and close the window. Click OK on the Link Properties window. Click Refresh on the One Touch Properties window and the new application should now be available. Xerox DocuMate 4790 User’s Guide…

• Page 110: Pdf Applications

  Please note that any PDF application you add manually to One Touch will be classified as a “Text Based Link.” These applications will only show in the destination list when Text editing applications are enabled. Xerox DocuMate 4790 User’s Guide…

• Page 111
  When you select the application using the Browse button, steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in step 3. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the One Touch Destination List. Xerox DocuMate 4790 User’s Guide…
• Page 112
  When you are done making changes in this window, click the Add button to accept the changes and close the window. 10. Click OK on the Link Properties window. 11. Click Refresh on the One Touch Properties window and the new application should now be available. Xerox DocuMate 4790 User’s Guide…

• Page 113: Send To Application

  Link Properties window. Changing the options in this window only affects the configuration you are creating or modifying. All other configurations will retain their settings for this destination. Xerox DocuMate 4790 User’s Guide…

• Page 114
  The scanner starts scanning and, when finished, sends the scanned file to the application you selected. Technical note After configuring this link, you may need to click Refresh in the One Touch Properties window to • show the correct application icon in the Select destination list. Xerox DocuMate 4790 User’s Guide…
• Page 115
  This unique file is created at scan time and contains a list of every image in the scan job. Only select this option if you are sure that the application you are scanning to can use the job file to accept image transfer. Xerox DocuMate 4790 User’s Guide…

• Page 116: Scanning To Multiple Destinations

  Click each destination where you want to send the scanned image in the Selected destinations (#) list. Click again to deselect a destination. As you click on each destination, the Selected destinations number will count so you know how many applications are selected to receive the image. Xerox DocuMate 4790 User’s Guide…

• Page 117
  For example, if you scan to a printer and to email, only the BMP file format will be available as printers can only receive an uncompressed image format. All other image formats and all text formats will be disabled until you deselect the printer. Xerox DocuMate 4790 User’s Guide…
• Page 118
  The scanner starts scanning and when finished, the image is sent to each destination you selected in the One Touch Properties window. Technical Note • The Still Image Client destination cannot be used with multiple destination scanning. This destination will be disabled when the Enable scanning to multiple destinations is selected. Xerox DocuMate 4790 User’s Guide…

• Page 119: Scanning With Job Separation

  Click on the Options tab in the One Touch Properties window. Click on the down arrow next to the Select Button list to select the button you want to modify. Note that the options in this window are specific to each One Touch button. Xerox DocuMate 4790 User’s Guide…

• Page 120
  When scanning is finished, each file will be sent to the destination location or application you have selected on the button tab. Technical Note • When Instant delivery is also selected on the Options tab, each file will be sent as it is created. Xerox DocuMate 4790 User’s Guide…
• Page 121
  For example, if you scan 12 pages and 3 are blank, the total number of images counted for the job separation will be 9 not 12. Xerox DocuMate 4790 User’s Guide…

• Page 122: Scanning With Optical Character Recognition (Ocr)

  The One Touch OmniPage Module or the OmniPage Pro software must be installed on your computer in order to use the OCR options with the One Touch software and your Xerox scanner. The One Touch OmniPage Module was automatically installed when you installed your driver from the installation disc.

• Page 123: Text Formats

  The specific file format is the file name extension on the text format icon. The specific text format; this example is for Rich Text Format (.rtf). To select a file type for the text format: Select the Destination Application. Xerox DocuMate 4790 User’s Guide…

• Page 124
  Excel Spreadsheet—The .xls file format used by Microsoft Excel. HTML Document—The .htm file format used to create web pages. Searchable PDF—The .pdf file format used by Adobe Acrobat. This format converts scanned text into PDF with an invisible text layer for searching. Xerox DocuMate 4790 User’s Guide…
• Page 125
  Scans with Use MRC selected may take slightly longer to complete the processing. Select Use MRC for documents with harder-to-read text or lower-quality graphics to get the best possible scan output image. The Use MRC option is available for sPDF and PDF. Xerox DocuMate 4790 User’s Guide…

• Page 126: Selecting One Touch Omnipage Ocr Options

  Select a Destination Application that has one of the text format file types as the page format, such as Microsoft Word or WordPad. Right-click on the page format icon to see the menu. Choose OCR Options from the menu. The OCR Properties window opens with the OCR tab selected. Xerox DocuMate 4790 User’s Guide…

• Page 127: The Ocr Tab

  The OCR engine does not automatically correct misspelled words that were present in the original document. When dictionaries are selected, the terms in those dictionaries are used to check the spelling. If this is option is not selected, User Dictionaries and Professional Dictionaries cannot be selected. Xerox DocuMate 4790 User’s Guide…

• Page 128: Creating Your Own Dictionaries

  These options will now apply to the OCR processing when you select any text format as the page format. Creating Your Own Dictionaries You can create multiple dictionaries for your personal use. For example, you might have different dictionaries for separate work projects, especially if each project uses different acronyms and terminology. Xerox DocuMate 4790 User’s Guide…

• Page 129
  Now open the OCR Options window. On the OCR Options window, click the button next to the menu arrow. The User Dictionary Files window opens and shows the available dictionaries. MyDictionary is an example of a user dictionary. Xerox DocuMate 4790 User’s Guide…

• Page 130: Editing User Dictionaries

  It does not affect the original text file you created with the list of words. Editing User Dictionaries Once a dictionary has been added to the list of user dictionaries, its list of words can be edited. Xerox DocuMate 4790 User’s Guide…

• Page 131
  Select the file that has the words you want to add to your user dictionary. Importing will add the entire list of words in a file to the user dictionary. Click Import. The file’s words will be added to your user dictionary list. Xerox DocuMate 4790 User’s Guide…

• Page 132: The Format Tab

  The file is exported as a formatted dictionary with the .ud filename extension so it can be opened by other programs. The Format Tab The options on the Format tab window are for setting the input and output formats for the scanned documents. Xerox DocuMate 4790 User’s Guide…

• Page 133
  • No Formatting (NF)—The document will be plain text, one column, left-aligned in a single font and font size. You can then export the plain text to nearly all file types and target applications. Xerox DocuMate 4790 User’s Guide…
• Page 134
  The Spreadsheet output option is only available for documents scanned with the XLS format. Click OK or Apply. These options will now apply to the OCR processing when you select any text format as the page format. Xerox DocuMate 4790 User’s Guide…

• Page 135: One Touch With Kofax Vrs Technology

  One Touch with Kofax VRS Technology The One Touch software you received with your Xerox scanner now includes the Kofax® Virtual ReScan® (VRS™) technology. This application has a set of features for improving and enhancing the quality of scanned documents, especially documents that would usually produce poorer quality images.

• Page 136
  AutoDeskew—Select this option to have the software automatically determine if a page is skewed, then straighten its image. If the page is scanned at too great an angle, the image may not straighten correctly. In that case, re-scan the page. Xerox DocuMate 4790 User’s Guide…

• Page 137: The Professional Features

  AutoCrop, AutoDeskew, or Edge Cleanup is selected on the VRS Settings tab. The Professional Features If you upgrade your scanner’s VRS software to the VRS Professional version, the Professional Features shown at the bottom of the window become active. Xerox DocuMate 4790 User’s Guide…

• Page 138
  This option recognizes a document’s background color and makes sure it is a smooth, solid color. Background Smoothing is not available for Black&White scan configurations. Xerox DocuMate 4790 User’s Guide…

• Page 139: Scanning From Twain

  One Touch configuration you are using is set to Configure Before Scan, and the selected option is TWAIN, the TWAIN interface opens right away when pressing the button on your scanner without opening any other TWAIN-compliant software first. Xerox DocuMate 4790 User’s Guide…

• Page 140: Accessing The Twain Interface

  Setup Wizard. • Adobe Software: Depending on the application you can “Create a file” then select the scanner as your creation source, or “Import a Picture” and select the scanner as your import from source. Xerox DocuMate 4790 User’s Guide…

• Page 141: Configurations Tab

  After clicking the Export button, you will be prompted for a file name and a location to save the profile. Choose a location on your computer where you will be able to find it. Xerox DocuMate 4790 User’s Guide…

• Page 142
  Delete—on the Configurations tab, select a profile from the list then click on the Delete button to remove that profile. Summary—this section lists some of the details of the current scan profile. These are the options found on the Scan Settings, Document Settings, and Image Enhancements tabs. Xerox DocuMate 4790 User’s Guide…

• Page 143: Scan Settings Tab

  100-150 dpi will create an image of similar quality to the original. When making copies of color documents, 150-200 dpi will create an image of similar quality to the original. Higher resolutions are generally used for creating an image that can be enlarged without losing image quality. Xerox DocuMate 4790 User’s Guide…

• Page 144
  The scanner will only detect control sheets that are face-up in the document stack when scanning in Single-sided mode. • When scanning in Double-sided mode, the scanner will look for the control sheet data on both sides of the paper. Xerox DocuMate 4790 User’s Guide…
• Page 145
  When you are finished scanning all pages, press the Simplex/Duplex buttons to stop the scanner, click the Abort button in the progress window, or simply let the timer run out. Xerox DocuMate 4790 User’s Guide…

• Page 146: Document Settings Tab

  You can bypass the stop, without correcting the problem, by pressing the DFS (Double Feed Skip) button on the scanner, or by clicking Continue in the message box on-screen. You can stop the scan job completely by pressing the Simplex/Duplex buttons on the scanner simultaneously. Xerox DocuMate 4790 User’s Guide…

• Page 147
  The patch code should be a minimum of 9 mm long for best results. • The scanner can detect Kodak patch codes 2, 3, and T. There are various types of patch code sheets available on the scanner’s installation disc for you to print and use. Xerox DocuMate 4790 User’s Guide…

• Page 148: Image Enhancements Tab

  JPEG images. After the image transfer is complete, the images are compiled and saved to your selected file format in the scanning application you are using. This option improves scan speeds when scanning at higher resolutions. Xerox DocuMate 4790 User’s Guide…

• Page 149
  This option works well when scanning items that have both text and graphics, such as marketing brochures. After selecting this technique, both sub-options for Threshold and Dither will be available. Xerox DocuMate 4790 User’s Guide…
• Page 150
  Full Color Black and White Bayer Dither 64 Steps Close-up of Bayer Dither Dynamic Threshold—move the slider to the left or right to set the level of lightness or darkness for the scanner to leverage from. Xerox DocuMate 4790 User’s Guide…
• Page 151
  Dark. This tells the scanner that the level to look for is dark, only very dark areas such as text are converted to black pixels. • The threshold option in this section individually looks at each page and applies the threshold if the software determines that it is needed. Xerox DocuMate 4790 User’s Guide…

• Page 152: Imprinter(S) Tab

  You should set the paper size on the Scan Settings tab before adjusting the Vertical start position. Click on the label “mm” or “inches” to switch between the two units of measurement. Xerox DocuMate 4790 User’s Guide…

• Page 153
  {#0b}—inserts the step number with “0” padding the number based on the selected number of Counter digits. {YY/MM/DD}—inserts the current date in the 2-digit Year/Month/Day format (11/01/31). {YYYY/MM/DD}—inserts the current date in the 4-digit Year/Month/Day format (2011/01/31). {MM/DD/YY}—inserts the current date in the Month/Day/2-digit Year format (01/31/11). Xerox DocuMate 4790 User’s Guide…
• Page 154
  With the Counting digit: 6, Starting number: 500, and Step value: 2 The resulting printed character string for a pre-imprinter on 4 pages scanned would be: • Scanned 11/01/31 — 000500 • Scanned 11/01/31 — 000502 • Scanned 11/01/31 — 000504 • Scanned 11/01/31 — 000506 Xerox DocuMate 4790 User’s Guide…

• Page 155: About Tab

  The Front and Back background color displays the current side of the background plate. • The Scanner memory shows the total amount of installed memory in the scanner. Click the Refresh button to update the information in this window. Xerox DocuMate 4790 User’s Guide…

• Page 156
  Xerox DocuMate 4790 User’s Guide…

• Page 157: Scanning From Wia

  Scanning from Microsoft’s Paint application uses the interface described in this section. Other applications may access the advanced WIA interface available with Windows Vista and Windows 7. Please refer to the Windows help for instructions on using WIA. Xerox DocuMate 4790 User’s Guide…

• Page 158: Scan Using Wia From Microsoft Paint

  From the File menu choose From Scanner or Camera. The scan window opens. Use this window to select scanning options and start the scan process. Click on the color mode appropriate for the item you are scanning. Place a document in the scanner. Xerox DocuMate 4790 User’s Guide…

• Page 159
  Click on the Scan button in the WIA interface. The scanner starts scanning. The scanned image will appear in Microsoft Paint (or other WIA application you’re using). Xerox DocuMate 4790 User’s Guide…

• Page 160: Fine Tuning Your Scans

  Higher dpi settings take longer to scan and produce larger files for the scanned images. Picture type—Click the menu arrow and choose the most appropriate type for the item you’re scanning. Click OK. The Custom Settings button is now set to scan with the options you selected. Xerox DocuMate 4790 User’s Guide…

• Page 161: Scanning From Isis

  Note that the ISIS interface for each application varies depending on the application. Please refer to that software application’s User Guide for instructions on scanning the ISIS interface. The QuickScan User’s Guide is available on the installation disc that you received with the scanner. Xerox DocuMate 4790 User’s Guide…

• Page 162: Accessing The Isis Interface In Quickscan

  The ISIS drivers were installed correctly during the installation of your scanner. The Scanner Selection dialog box will then appear. Select Xerox DocuMate 4790 from the list of scanners and click OK. Your scanner is then ready to work with the ISIS driver.

• Page 163: Scanner Options, Maintenance And Troubleshooting

  Xerox DocuMate 4790 Specifications on page 194 • Xerox DocuMate 4790 Scanner Parts List on page 195 This section contains information on hardware options available for your scanner, the scanner User Utility, maintenance instructions, troubleshooting, uninstalling, scanner specifications, and spare parts.

• Page 164: Changing The Background Color

  Locate the background plates in the top and bottom of the scanner. Press gently on the background and roll it to switch between black and white. The bar will click when it is in place. Xerox DocuMate 4790 User’s Guide…

• Page 165
  Carefully close the scanner when you are finished. Xerox DocuMate 4790 User’s Guide…

• Page 166: Replacing The Rollers

  Turn off the scanner power then unplug the power cord from the scanner. Pull the cover release handle and open the scanner. When you are done replacing the rollers, close the scanner carefully pressing down on both sides of the cover until it locks in place. Do not slam down the cover. Xerox DocuMate 4790 User’s Guide…

• Page 167: Replacing The Feed Roller Module

  Align the end of the plastic end on the right side of the roller module with the slot in the roller compartment. Make sure the flat side of the roller tip is aligned properly with the slot in the scanner. Xerox DocuMate 4790 User’s Guide…

• Page 168: Replacing The Double Feed Prevention Roller

  Replacing the Double Feed Prevention Roller Pull up on the double feed prevention roller cover and remove it from the scanner. Set the cover aside and make sure nothing is set on the cover as it will break. Xerox DocuMate 4790 User’s Guide…

• Page 169
  Make sure the flat side of the roller tip is aligned properly with the slot in the scanner. Carefully insert the gear end into the scanner and angle the roller down into the left side of the compartment. Xerox DocuMate 4790 User’s Guide…
• Page 170
  10. Press gently on the compartment cover to lock in the scanner. Make sure this cover is fully closed as it may break and cause damage to the scanner if it is not properly in place. Xerox DocuMate 4790 User’s Guide…

• Page 171: Installing An Imprinter

  Gently press down on the imprinter unit until it clicks in place. Connect the cable to the connection port in the scanner. Close the pre-imprinter door when you are finished. Xerox DocuMate 4790 User’s Guide…

• Page 172: Installing An Ink Cartridge

  Insert the ink cartridge into the carriage as shown in the diagram. Lower the arms on the carriage to lock the ink cartridge in place. Reverse this procedure to remove the ink cartridge when it is time to be replaced. Xerox DocuMate 4790 User’s Guide…

• Page 173: Adjusting The Printing Position

  You set the horizontal start position by moving the ink carriage in the imprinter unit itself. Move the ink carriage left or right and align the arrow tab to the appropriate paper width indicated on the imprinter unit. The vertical start position is set in the scanning interface you are using. Xerox DocuMate 4790 User’s Guide…

• Page 174: User Utility

  User Utility The User Utility is a software program designed to help maintain and troubleshoot your Xerox scanner. On installation you were prompted to place an icon on your Windows desktop. If you selected yes, simply double-click on the user utility icon to open the software.

• Page 175: Scanner Error Codes

  If an error occurs during scanning the LCD will display an error code and you can use the User Utility to troubleshoot and resolve the issue. The User Utility displays an error code and message in the Scanner Status field. The following table lists the codes, messages, possible causes and common resolutions. Xerox DocuMate 4790 User’s Guide…

• Page 176
  ADF and click Retry to continue as it was pulled into the scanner. U30 — U34 A cover is open. A scanner access cover is Verify all covers on the scanner are fully open. closed before scanning. Xerox DocuMate 4790 User’s Guide…
• Page 177
  Plug the USB cable and power cable back into the scanner. Turn the scanner back on. If you are still unable to scan, contact Xerox Technical Support. Please refer to the Techni- cal Support Card you received with the scan- ner for contact information.

• Page 178: Setting Sleep Mode

  To prepare for shading adjustment: • Clean the scanner rollers, image sensors, glass and reference plates, as described in the section Cleaning the Inside of the Scanner on page 183. Xerox DocuMate 4790 User’s Guide…

• Page 179
  When prompted to clean the scanner click on OK to proceed only if you have already cleaned the scanner during preparation. Otherwise, follow the instructions on screen and clean the scanner. Xerox DocuMate 4790 User’s Guide…
• Page 180
  Change both the front and back scanning background reference plates to black then click on OK. Note: Do not place the Shading Paper in the scanner. The Shading Paper is not used for the black background shading adjustment. Xerox DocuMate 4790 User’s Guide…
• Page 181
  On the main window click on the User Shading… button. Click on the Restore Default button. Click on OK to restore the factory default adjustment. When the adjustment has been restored, click on OK to close the User Utility shading restore window. Xerox DocuMate 4790 User’s Guide…

• Page 182: Cleaning The Outside Of The Scanner

  If there is any accumulation of dust in the indentations around the buttons, use the blower brush to gently brush away the dust. When you’re finished, press the power button to turn the scanner back on. Xerox DocuMate 4790 User’s Guide…

• Page 183: Cleaning The Inside Of The Scanner

  When cleaning the inside of the scanner, you should clean all of the rollers, scanner glass and background plates at the same time. • Use scissors to open the roller cleaning paper bag, cutting across the dotted line. Xerox DocuMate 4790 User’s Guide…

• Page 184: Cleaning The Adf Rollers

  Pull on the scanner cover release and lift the lid to open the scanner. The following illustration shows where the rollers are located in the scanner. Use a roller cleaning paper to clean all of the rollers indicated in the illustration. Xerox DocuMate 4790 User’s Guide…

• Page 185: Reset The Roller Count In The User Utility

  The following illustration shows the location of the glass and background plates in the top and bottom of the scanner. The background plates are rollers that you can rotate to change from black to white. While cleaning the background plates, rotate the bars to clean the entire surface. Xerox DocuMate 4790 User’s Guide…

• Page 186: Cleaning The Paper Sensors

  Note: Do not clean the sensors with the roller cleaning paper. Preparation • Turn off the scanner prior to cleaning the sensors. • Locate the Blower Brush accessory that was provided with your scanner, this is what you will use to clean the sensors. Xerox DocuMate 4790 User’s Guide…

• Page 187: Cleaning The Adf Sensors

  Remove the brush tip from the Blower Brush and set it aside, you will be using only the blower to clean the sensors. Cleaning the ADF Sensors Pull on the scanner cover release and lift the lid to open the scanner. The following illustration shows the location of the sensors in the scanner. Xerox DocuMate 4790 User’s Guide…

• Page 188
  Point the tip of the blower at the sensor and squeeze the blower to direct a puff of air at the sensor head to remove dust. Do this for each sensor in the scanner. Xerox DocuMate 4790 User’s Guide…

• Page 189: Clearing Paper Jams

  Remove the jammed page from the scanner. Close the ADF door and continue scanning. To reduce the number of paper jams, smooth and straighten the paper before scanning and adjust the paper guides to the paper size. Xerox DocuMate 4790 User’s Guide…

• Page 190: Troubleshooting

  Make sure Xerox DocuMate 4790 is the selected scanner. Problem: The scanned images are of poor quality. What do I do? There are various reasons why the scanned image is of poor quality.

• Page 191
  The «Skip Blank Originals» result will vary based on the DPI range and paper weight. Generally 100 dpi or 150 dpi produces the best results. Xerox DocuMate 4790 User’s Guide…
• Page 192
  After scanning is complete and your file has been saved, turn the auto-protect feature back on. You do not need to close the Anti-SpyWare software. Xerox DocuMate 4790 User’s Guide…

• Page 193: Uninstalling Your Scanner

  Uninstalling Your Scanner To uninstall the Xerox DocuMate scanner, remove the scanner software, and any other scanning software provided with the scanner. When uninstalling the scanner driver or One Touch, please leave the scanner’s USB cable plugged into the computer. Unplug the USB cable from the computer after the software uninstall program closes.

• Page 194: Xerox Documate 4790 Specifications

  Xerox DocuMate 4790 Specifications Optical resolution 600 dpi Bit depth 24-bit color, 8-bit grayscale, 1-bit bitonal (black & white) Scan method Duplex Automatic Document Feeder (ADF) ADF specifications Maximum item size 12″ x 100″ (305 mm x 2540 mm) Minimum item size 1.9″…

• Page 195: Xerox Documate 4790 Scanner Parts List

  Xerox DocuMate 4790 Scanner Parts List Please use the following part names and numbers when ordering replacements for your scanner. Part Name Part Number Roller Exchange Kit 70-0565-000 • Double Feed Prevention Roller • Feed Roller Module USB Cable 35-0113-000 Power Cord 35-0233-000 (U.S.)

• Page 196
  Xerox DocuMate 4790 User’s Guide…

• Page 197: Regulatory Information

  Regulatory Information This chapter includes: • Basic Regulations on page 198 • Copy Regulations on page 200 Xerox DocuMate 4790 User’s Guide…

• Page 198: Basic Regulations

  Medical (ISM) equipment, the external radiation from ISM equipment may have to be limited or special mitigation measures taken. Changes and modifications to this equipment not specifically approved by Xerox may void the user’s authority to operate this equipment. Shielded cables must be used with this equipment to maintain compliance with FCC regulations.

• Page 199: Other Regulations

  A full declaration of conformity, defining the relevant directives and referenced standards, can be obtained from your Xerox Limited representative or by contacting: Environment, Heath and Safety The Document Company Xerox Bessemer Road Welwyn Garden City Herts AL7 1HE England, Telephone +44 (0) 1707 353434…

• Page 200: Copy Regulations

  Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21. Certificates of Citizenship or Naturalization. (Foreign Naturalization Certificates may be photographed.) Passports. (Foreign Passports may be photographed.) Immigration Papers. Draft Registration Cards. Xerox DocuMate 4790 User’s Guide…

• Page 201: Canada

  The above list is provided for your convenience and assistance, but it is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your solicitor. Xerox DocuMate 4790 User’s Guide…

• Page 202: Other Countries

  Copyright material or trademarks without the consent of the owner • Postage stamps and other negotiable instruments Note: This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel. Xerox DocuMate 4790 User’s Guide…

• Page 203: Compliance Information

  Compliance Information This chapter includes: • Product Recycling & Disposal on page 204 • Energy Star for the USA on page 205 Xerox DocuMate 4790 User’s Guide…

• Page 204: Product Recycling & Disposal

  Product Recycling & Disposal USA & Canada If you are managing the disposal of your Xerox product, please note that the product contains lamp(s) with mercury, and may contain lead, Perchlorate and other materials whose disposal may be regulated due to environmental considerations. The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market.

• Page 205: Energy Star For The Usa

  Xerox ENERGY STAR equipment is preset at the factory. Your machine will be delivered with the timer for switching to Power Save Mode from the last copy/print out, set at 15 minutes. A more detailed description of this feature can be found in the Machine Setup Section of this guide.

• Page 206
  Xerox DocuMate 4790 User’s Guide…
• Page 207
  Clear Counter, 175 eMail, 58 Collate copies, 86 Error Code, 174 Color, 143 Error Codes, 175 Color Dropout, 149 error diffusion, 149, 150 Color Filter, 65 Event Forward (STI), 59, 105 Color mode, 62, 74, 158 Xerox DocuMate 4790 User’s Guide…
• Page 208
  133 OCR Dictionary, 128 OCR input format, 133 OCR Options, 126 Image quality and file size, 71, 72 OCR output format, 133 JPG file format, 69 OCR tab, 127 OmniPage® Pro, 40, 139 One Touch Xerox DocuMate 4790 User’s Guide…
• Page 209
  Start Shading, 179 Resolution, 62, 74, 143, 160 Status light, 190 Rich Text Format, 124 Sti event forwarding, 59 RTF file format, 56, 122 Still Image Client, 105 rtf file format, 124 Storage and CD-R/W, 58 Xerox DocuMate 4790 User’s Guide…
• Page 210
  130 new, 128 User Guides, 42 User Shading, 175, 179 User Utility, 174 Waiting Time, 178 Watermark, 65 Advanced settings, 160 WIA interface, 74, 157 Windows Image Acquisition, 157 Word Document, 124 Xerox DocuMate 4790 User’s Guide…